Event Management Guidelines

EVENT MANAGEMENT GUIDELINES

5500 Sunseeker Way • Charlotte Harbor, Florida 33980

sunseekerresorts.com

Event Management Guidelines | 2

TABLE OF CONTENTS

I. EXCLUSIVE SERVICES .............................. 3

Audio System/Lighting System ..............................................3

Audio Visual in Hotel Suites & Sleeping Rooms ....................3

Parcel Receiving....................................................................3

Minimum Staffing Requirements ...........................................3

Communication & Network Services .....................................3

Electrical Services .................................................................3

Food and Beverage ...............................................................3

Rigging Services....................................................................3

Safety and Security ...............................................................3

Spa ........................................................................................3

Tenting ...................................................................................3

II. LIFE SAFETY & FIRE CODE

REGULATIONS .............................................. 4

Cables ...................................................................................4

Capacities and Room Layout ................................................4

Elevators/Escalators ..............................................................4

Exit Doors ..............................................................................4

Fire Regulations and Life Safety ...........................................4

Flame Proofing ..................................................................... 4

Floor Plans ............................................................................4

Hazardous Materials..............................................................5

Haze/Fog/Smoke Machines ..................................................5

Open Flame ...........................................................................5

Pyrotechnics/Special Permits ................................................5

Smoking.................................................................................5

Unmanned Vehicles...............................................................5

III. FACILITY GUIDELINES ........................... 6

Air Walls ................................................................................6

Audible Levels .......................................................................6

Audio System ........................................................................6

Audio Visual/Production Move In and Move Out ...................6

Banner Hanging.....................................................................6

Carpet Protection...................................................................6

Catering Guarantees .............................................................6

Confetti and Balloon Drops....................................................6

III. FACILITY GUIDELINES (CONT.) ............ 7

Custodial Services .................................................................7

Damages ...............................................................................7

Décor Guidelines ...................................................................7

Helium Balloons.....................................................................7

Marshalling ............................................................................7

Material Handling Equipment and Lifts ..................................7

Meeting and Catering Specifications .....................................7

Meeting Inventory ..................................................................7

Meeting Room Rental ............................................................7

Outdoor Functions .................................................................7

Parking ..................................................................................8

Signage and Decorations ......................................................8

Staging ..................................................................................8

Storage ..................................................................................8

Guest Room Events ..............................................................8

Tape Removal........................................................................8

Weather Guidelines for Outdoor Functions ...........................8

IV. INSURANCE REQUIREMENTS.............. 9

Insurance Criteria ..................................................................9

Cooking Permit ......................................................................9

V. SERVICE RATES & INFORMATION ....... 10

Bell Services Assistance......................................................10

Bell Services – Guestroom Deliveries .................................10

Electrical ..............................................................................10

Event Services.....................................................................10

Shipping Address.................................................................10

Food & Beverage Current Fees...........................................10

IT .........................................................................................10

Parking Rates ......................................................................10

Pyros-Hazors .......................................................................10

Rigging/Banners ..................................................................11

Room Rental........................................................................11

Sleeping Room Tax .............................................................11

Tabletop Exhibits .................................................................11

Resort Fee Includes ............................................................11

Telecommunications ............................................................11

Safety and Security .............................................................11

Security Fees.......................................................................11

Inbound Shipping Instructions .............................................12

Outbound Shipping Instructions ..........................................13

Event Management Guidelines | 3

I. EXCLUSIVE SERVICES

AUDIO SYSTEM/LIGHTING SYSTEM

The Hotel reserves the exclusive right for Encore to make use

of the in-house audio system. If this system is to be utilized by

an outside vendor, Encore will provide the appropriate audio

equipment to interface with the Hotel’s permanent system, at

prevailing rates. Should an outside supplier require a patch

to the house sound system, the rental fee will be $180.00

per patch/ per room/ per day. Should the supplier not wish

to use the existing system, they must then provide the entire

audio package, complete with external sound, amplification,

microphones, and cables. The outside vendor must also provide

a list of all wireless frequencies to be used at the Hotel during

the event. It will be the sole responsibility of the outside vendor

to ensure these frequencies do not interfere with any in-house

AV components or resort systems (by changing if necessary).

Encore must approve the use of all RF and UHF frequencies to

be used at Sunseeker Resorts.

The Hotel reserves the exclusive right for Encore to make use

of the in-house lighting system. If this system is to be utilized

by an outside vendor, Encore will provide the appropriate

lighting equipment and labor to set the lighting with the Hotel’s

permanent system, at prevailing rates. Should an outside

supplier require access to the house lighting system, the rental

fee will be $330.00 per patch/ per room/ per day.

AUDIO VISUAL IN Hotel SUITES &

SLEEPING ROOMS

Encore retains exclusive rights to install and remove audio/

visual equipment within Hotel rooms and/or suites and

restaurants. For security purposes, outside vendors are not

permitted access to Hotel guest rooms or suites.

PARCEL SHIPPING & RECEIVING

The Hotel offers services for receiving and distributing

conference materials. Receiving of all conference-related

materials will be billed at the prevailing rate. Please contact

your Convention Services Manager for specific pricing and

customized package handling.

MINIMUM STAFFING REQUIREMENTS

1.

A representative from the Hotel’s Security department

must be present during all exhibit, production and

audio-visual move-in and move-out of Sunseeker Resort

convention space. Services will be billed at the prevailing

rate.

2.

An Encore Convention Supervisor must be present to

conduct a walk-through of any assigned exhibit and

production space prior to move-in (to review existing

damage) and directly after move-out (to review new

damages). Copies of the walk-through report must be

signed by the on-site decorator or production company

contact. Services will be billed at the prevailing rate.

COMMUNICATION & NETWORK SERVICES

The Hotel will exclusively provide all connectivity from the

demarcation to the facility for telephone and data requirements.

Encore will exclusively provide all connectivity for bandwidth

outside of the Hotel including Internet, VPN transport and dial

tone.

ELECTRICAL SERVICES

Electrical Technician is required to install all electrical needs.

Electrical requirements shall be communicated to your Encore

Sales Manager. Electrical services will be charged to the group

master account at the prevailing rates.

FOOD AND BEVERAGE

Due to liability and legal restrictions, no outside food or

beverages of any kind may be brought into the Hotel by the

customer, guests, exhibitors or other suppliers without approval.

The Hotel is the only licensed authority to sell and serve liquor

for consumption on the premises. Law requires persons to be a

minimum of 21 years of age to consume alcoholic beverages.

The Hotel reserves the right to refuse alcohol service to

anyone.

RIGGING SERVICES

The Hotel retains exclusive rights to all rigging services and

rigging equipment. All rigging must be installed and supervised

by Encore, our exclusive, in-house rigging provider, and

includes labor, truss, motors, chain hoists and associated

hardware (span sets, steels, shackles, etc.). Encore is also our

preferred provider of carpet protection (Poly Tak), production

staging and stadium-style riser seating.

SAFETY AND SECURITY

Sunseeker Resort’s Department of Safety and Security is the

exclusive provider of all security required by the Hotel and for

all security requests.

NOTE: Security is required for all load-ins and load-outs at all

Hotel points.

SPA

LORELEI, the Hotel’s in-house spa is exclusive to all massage

chair, treatment and salon services. Services are available

for hire within event space, contact your Convention Services

Manager for more information.

TENTING

Group is responsible for all permitting and charges, to include

any necessary service tents. Group will work with approved

exclusive vendors provided by the Convention Services or

Catering team for tenting recommendations.

Event Management Guidelines | 4

II. LIFE SAFETY & FIRE CODE REGULATIONS

CABLES

Cables cannot cross doorways, aisles or walkways. All cable

placement and pathways must be approved by the Hotel prior

to installation.

CAPACITIES AND ROOM LAYOUT

Listed capacities of all meeting rooms and event spaces must

be strictly adhered to. All room sets must comply with federal,

state, and local safety codes.

ELEVATORS/ESCALATORS

Equipment and freight may only be transported via the freight

elevators. Hotel personnel will supervise the use of freight

elevators. Passenger elevators and escalators are for guest

use only.

EXIT DOORS

At no time shall an exit door be chain locked, blocked, tied

open or obstructed in any way. This includes placement of

signage, screens, vehicles, barricades, storage, tables, carts,

curtain walls or other convention related materials that may

impede the path of egress from an exit door.

FIRE REGULATIONS AND LIFE SAFETY

Compliance with all federal, state, and local fire and building

codes is required for all group activity. All emergency

equipment, exits, aisles and walkways must remain

unobstructed. Curtains, drapes or decorations shall not

visually or physically obstruct exit doors, exit signs, fire

alarms, audio/visual devices, hose connection cabinets,

standpipes, fire extinguishers or fire extinguisher cabinets,

or other life safety equipment at any time. If the permanent

exit signs are obstructed from view, additional temporary exit

signs shall be provided indicating the route to the exit door.

Exit paths shall remain clear of obstructions. This includes the

service corridor and pre-function areas.

A minimum of eight feet is required to be clear in the service

corridor to all exit stairways at all times. The pre-function area

shall have a minimum of one half (1/2) of the floor space clear

with a clear path of travel to all exits.

Special permits are required for events or exhibits that involve

pyrotechnics, cooking, covered or multi-level exhibits or other

potentially hazardous situations (e.g., vehicles, open flame

use or demonstration of equipment using liquid fuel inside of

building). Permit information can be obtained through your

Convention Services Manager.

FLAME PROOFING

All materials used in the meeting space must be non-flammable

or flame retardant. A certificate of flame proofing is required for

tents, awning, drapes and all decorations.

FLOOR PLANS

Exhibit and production floor plans must be submitted a

minimum of thirty (30) days prior to event for approval and

permitting by Charlotte County Fire Department. The plans

shall include:

1.

Layout of exhibits, seating/table arrangements, staging,

and audio visual as well as use of building

2.

Exits: mark egress aisles and exit doors

3.

All temporary curtain walls

4.

Fire Extinguisher Equipment: size, location and type

5.

Dates: move-in, move-out and times open to the public

6.

Contacts: names and telephone numbers of all contact

persons

7.

Any structure constructed inside of building: detailed

plans must be submitted 15 working days prior to event

8.

Vehicles: type and number with diagram of placement

NOTE: Any object (projector, riser) that extends into an

aisle will require appropriate removal of seating around it to

maintain appropriate path width. Eight feet minimum aisle

required between front row and stage or confidence monitors.

Seating will be staged in the ballrooms for the incoming set.

Rooms are not able to be “clean and clear” for production

setup.

Event Management Guidelines | 5

II. LIFE SAFETY & FIRE CODE REGULATIONS

HAZARDOUS MATERIALS

The group is responsible for removal of hazardous waste

and must comply with all federal, state, and local regulations

regarding the handling and disposal of materials. Hazardous

waste includes materials that are toxic, corrosive, reactive,

ignitable or biohazard. A Material Safety Data Sheet (MSDS)

must be provided. Approval from Hotel’s Safety and Security

Team is required prior to bringing any hazardous materials

into resort.

HAZE/FOG/SMOKE MACHINES

The use of haze or smoke/fog machines must be approved

through your Convention Services Manager. Fire watch is

required for all times when the haze/fog or smoke machines

are used, including rehearsals. Fire watch personnel will be

arranged through your Convention Services Manager and the

Hotel’s Security department at the prevailing rate. A schedule

of rehearsal and show times must be submitted no later than

three (3) weeks in advance. Only water-based machines are

permitted.

OPEN FLAME

Candles are permitted on tables if securely supported on

a non-combustible base. Candle flames must be protected

using a votive holder or other non-combustible containers, and

flame must be 2 inches below the top of the candle holder.

PYROTECHNICS/SPECIAL PERMITS

Special permits are required for events or exhibits that involve

pyrotechnics or other potentially hazardous situations

(e.g. vehicles, open flames). Permit information can be

obtained through your Convention Services Manager. A fire

watch personnel is required during pyrotechnics rehearsals

and events. Fire watch personnel must be arranged through

your Convention Services Manager and will be billed to the

group master account at the prevailing rate.

NOTE: Minimum fireworks safety standards - The code

for fireworks displays shall not govern the display of any

fireworks on private, residential property and shall not govern

the display of those items included under s.791.01(4)(b) and

(C) and authorized for sale thereunder.

SMOKING

The Sunseeker Resort is a smoke-free environment. Smoking

is only permitted outside in designated areas.

UNMANNED VEHICLES

Segway scooters (at walking speed only) are permitted in

public areas of the Hotel only when the operator represents

that the equipment is a mobility assistance device for a

disability condition. Other operators without reported disability

should be advised that the equipment is not accepted for use

in the public areas, including meeting space. Use of a Segway

may be excluded in areas that are relatively high foot traffic

venues.

Event Management Guidelines | 6

III. FACILITY GUIDELINES

AIR WALLS

Air walls in the meeting rooms and ballrooms are to be moved

by Hotel staff only. No rigging, hanging, taping or affixing

items to the airwalls or their tracks.

AUDIBLE LEVELS

The Hotel reserves the right to limit sound levels to maintain

a comfortable meeting environment for all guests. All audio

and performance-based sound checks must be coordinated in

advance through your Convention Services Manager.

AUDIO SYSTEM

The Hotel’s permanent audio system shall be accessed,

operated, and maintained exclusively by the Hotel. Outside

companies are permitted to interface equipment with the

Hotel’s permanent systems exclusively under the supervision

of the in-house Audio-Visual provider, Encore. Patching fees

will be assessed at the prevailing rate. Encore must provide

an on-site technician when outside companies require access

to the ballroom house PA system or lighting system. Charges

are posted at an hourly rate.

AUDIO VISUAL/PRODUCTION

MOVE IN & MOVE OUT

During all move-in and move-out hours utilizing Hotel

docks, a representative from the Hotel’s Safety and Security

department must be present. Encore Convention Supervisor

must be present in the event space during these times.

BANNER HANGING

Sunseeker Resort does not allow display of any promotional

materials such as, but not limited to: handbills, flyers, posters,

banners, stickers, etc. These items may not be displayed in

hallways, room corridors. All requests for display of official

banners and/or signs must be coordinated in advance through

your Convention Services Manager. Any signs or banners

hung will be subject to rigging costs from the Hotel’s preferred

Audio-Visual provider, Encore. Check with Convention

Services for branding fees.

CARPET PROTECTION

All carpeted areas must be protected in advance of move-in

and move-out. Areas requiring protection include, but are

not limited to, thresholds, storage rooms, production areas,

audio visual storage room, etc. Carpet protection is required

under all production stages as well as the backstage area.

When rolling road cases or any equipment across carpeted

floors, Poly Tak must be applied in the area being traversed

in order to prevent damage to the carpet. Lifts must remain

on Poly Tak at all times while on carpeted surfaces. Damage

repair costs caused by lifts or other equipment will be the

responsibility of the contractor.

CATERING GUARANTEES

Fourteen (14) business days prior to function date:

The Hotel requires the customer to submit an expected

(exp) number of guests for each scheduled event.

The expected (exp) number of guests is reflected on

the banquet event order. Should the expected (exp)

number fluctuate by more than 5% thereafter, the Hotel

reserves the right to increase per person pricing for

those attendees by an additional 20%.

Three (3) business days prior to function date:

The final guaranteed (gtd) number of guests must

be submitted by 9 am EST. The guarantee (gtd) is

reflected on the banquet event order. If the guarantee

(gtd) is not received by the cutoff date and time,

the Hotel will default to the expected (exp) number

provided during the planning process or as stated

above.

The guarantee (gtd) becomes the minimum number

of guests used in calculating food preparation and

staffing needs. Should the actual number of guests in

attendance of the event exceed the guarantee (gtd),

the customer will be charged for that number of total

serviced guests.

CONFETTI AND BALLOON DROPS

The use of confetti and balloon drops must be approved in

advance through your Convention Services Manager and

is subject to a clean-up charge of + $1000.00 per instance.

Mylar or metallic confetti is not allowed.

Event Management Guidelines | 7

III. FACILITY GUIDELINES

CUSTODIAL SERVICES AND WASTE

REMOVAL

The Hotel provides, at no charge, custodial services for

all public areas, restrooms and meeting rooms. The group

is responsible for all show-related waste removal in any

ballroom, meeting room or public space. This includes, but

is not limited to, bulk trash, production and staging-related

waste to include Poly Tak and Visqueen, exhibitor waste and

adhesive products. Dumpsters can be arranged through your

Convention Services Manager, at the prevailing rate. It is the

responsibility of the production company/general contractor

to return the assigned space to move-in condition. All debris

must be removed from the meeting space and loading dock

area. Post-show cleanup is the decorator/production crew/

freight mover’s responsibility including: spot scraping tape

marks, sweeping, spot mopping spills on the floors and all

trash removal. Bulk materials not removed by the group will

be removed by Hotel staff and billed at the prevailing rate.

DAMAGES

Damages to the Hotel as a result of group activity will be

subject to a repair charge. A scheduled walk-through must be

arranged through your Convention Services Manager prior to

move-in and after move-out to assess condition.

DÉCOR GUIDELINES

Any event design proposals and diagrams must be copied

to the Convention Services Manager no later than thirty (30)

days prior to the event. All final items being provided by

outside sources (e.g. centerpieces, entertainment and foliage)

must be identified and copied to the Conference Department

no later than 21 business days prior to the event. All power

requirements for these functions are due to Encore no later

than 21 business days prior to the event and will be charged

at prevailing rates.

HELIUM BALLOONS

Secured helium Balloons are permitted in the meetings

space with prior approval through your Convention Services

Manager. Helium Balloons may not be used as giveaways.

Helium tanks must be removed from the building daily.

Storage of tanks within the building is not permitted. Helium

tanks must be secured to a column while inside the building.

Balloon retrieval fees may be assessed in cases where

rigging labor is required.

MARSHALLING

Marshalling facilities are not available at the Hotel property

and access is the responsibility of group, general services

contractor or production company.

MATERIAL HANDLING EQUIPMENT & LIFTS

The Hotel preferred vendor for lift rentals is Encore…If a lift

rental is required for an outside vendor, the outside vendor

must sign a waiver releasing all liability from Encore and

Sunseeker and must provide proof of certification to operate

the lift. Additionally, Encore can provide a certified lift operator,

at prevailing rates.

MEETING AND CATERING

SPECIFICATIONS

Timely receipt of meeting and catering specifications is vitally

important to the success of group programs. Final program

and specifications should be submitted to your Convention

Services Manager no later than 45 days (or contracted time)

prior to the start of the program.

MEETING INVENTORY

Meeting equipment (e.g. tables, chairs, risers, easels, etc.)

is provided within the limits of Hotel inventory. Equipment

requirements exceeding Hotel inventory is the responsibility of

the group. The Hotel does not provide production staging.

Group requirements for staging may be arranged through

your Convention Services Manager at the prevailing rate.

Schoolroom, conference, u-shape and hollow square setups

are linenless tables.

MEETING ROOM RENTAL

Additional meeting rooms in excess of contracted meeting

space will be billed at the prevailing rate. The Hotel does not

guarantee additional space will be available but will make

every effort to obtain space if a request is made. All room

rental fees are subject to prevailing service charge and

applicable taxes.

OUTDOOR FUNCTIONS

All outdoor catered food & beverage will be served using non-

breakable plates and drinkware. Glass beverage containers

are prohibited during outdoor functions. Plated meal functions

cannot be held in outdoor spaces. Entertainment will be

permitted for outdoor functions, and specialized outdoor

equipment and staging will be the responsibility of the Group

or Entertainment. All outdoor functions and events must

conclude by 10:00 PM.

Event Management Guidelines | 8

III. FACILITY GUIDELINES

PARKING

All parking (self and valet) is billed at the prevailing rates.

Self-parking fees do not include in/out privileges for day guests.

SIGNAGE AND DECORATIONS

Sunseeker Resort reserves the right to approve all signage,

staging, props, and décor. Signs, banners, or posters are not

to be taped, stapled, nailed or affixed in any other manner

to the walls or columns in the Hotel or meetings space, nor

should they obstruct permanent Hotel signage from view.

Sunseeker Resort reserves the right to prohibit the erection

of props or free-standing display items in the Hotel, meeting

space and other public areas.

STAGING

The Hotel does not provide production staging over 12’ x 26’.

Group requirements for staging may be arranged through

your Convention Services Manager at the prevailing rate.

STORAGE

Hotel public areas and service hallways cannot be used for

storage of supplies or equipment by guests or contractors.

Service hallways and service areas are to be kept clear of

all empty crates and cases. Empties are to be placed back

on trucks. Storage of empty wooden crates, combustible

materials, pallets, cardboard, etc. inside the Hotel and

convention center is not permitted.

GUEST ROOM EVENTS

Removal of guest room furnishings is not permitted for those

instances when meetings are held in suites and/or guest

rooms unless prior arrangements have been made. The Hotel

will augment existing furnishings with meeting room inventory

(e.g., tables and chairs) with 14 days advance notice. Labor

rates for placement of meeting room inventory will apply.

Contact your Convention Services Manager for specific pricing.

TAPE REMOVAL

Gaffer’s tape is the only approved tape for the meeting

space. Tape must be approved by the Production Coordinator

Convention Services Manager prior to installation. The group

is responsible for the removal of all tape and its residue

from the meeting space and carpeted surfaces. The cost

of cleaning and/or repair to any surface in the Hotel will be

charged to the group at the prevailing rate.

WEATHER GUIDELINES FOR

OUTDOOR FUNCTIONS

For evening functions, Sunseeker Resort will decide by noon

on the day of your function whether the function will be held

inside or outside.

For daytime functions, Sunseeker Resort will decide by

5:00 PM on the day prior. Should there be a report of 30

percent or more chance of precipitation in the area, the

scheduled function will take place in the designated backup

location. Temperatures below 60 degrees Fahrenheit

and/or wind gusts in excess of 20 mph shall also be cause to

hold the function indoors. In all cases, the Hotel reserves the

right to make the final decision of lightning storms or severe

weather conditions that are expected in the vicinity that may

endanger the safety of guests or team members.

Event Management Guidelines | 9

IV. INSURANCE REQUIREMENTS

INSURANCE CRITERIA

At all times during the term, Group shall carry and maintain

in full force and effect, at his sole expense, the following

insurance policies with insurance companies reasonably

acceptable to the Hotel and approved to do business in the

State of Florida. In accordance with the signed contract,

Group shall provide an insurance certificate naming the

Hotel as an additional insured and evidencing the insurance

coverage described below:

Commercial General Liability (per occurrence) $1,000,000

Commercial General Liability (aggregate) $2,000,000

Employer’s Liability (each accident) $500,000

Automobile Liability (each accident) $1,000,000

Additional Insured:

Sunseeker Florida, Inc., a Florida corporation

Waiver of Subrogation in favor of:

Sunseeker Florida, Inc., a Florida corporation

Certificate Holder:

Sunseeker Resort

Attn: XYZ

5500 Sunseeker Way

Charlotte Harbor, FL 33980

NOTE: Any activities deemed as high risk will require

additional/increased coverage amounts.

COOKING PERMIT

A Cooking Permit must be completed before any cooking

activity is permitted within the meetings space. A 3A40 B.C.

fire extinguisher must be in the booth, within 30 inches

of each cooking device. Compliance with all local Health

Department rules and regulations is required. Cleaning of

equipment is not permitted in Hotel restrooms. Clean up

arrangements must be coordinated in advance through show

management. No grease laden vapor is permitted.

No open flame cooking methods or commercial deep fryers

are permitted.

All contractors hired by the group to provide labor and/or services are required to submit to your Convention Services Manager

a copy of the insurance certificate to include the criteria outlined below. Those companies would include, but are not limited to:

General Contractors, Production Companies, Audio Visual Companies, Destination Management Services, Staffing Providers,

Pyrotechnic Services, etc.

For additional information, please contact your Convention Services Manager.

Event Management Guidelines | 10

V. SERVICE RATES & INFORMATION

BELL SERVICE ASSISTANCE

$8.00 per room - Inbound Baggage Drop

$8.00 per room - Outbound Baggage Pull

$30.00 per cart per trip to or from meeting space

$60.00+ per hour per bellman for luggage storage

BELL SERVICE – GUESTROOM DELIVERIES

$6.00 per Item (non-personalized)

$1.00 each additional item (non-personalized)

$10.00 per item

(name/guestroom specific/personalized)

The above prices are subject to change. Please contact your

Convention Services Manager to confirm current pricing.

ELECTRICAL

Any electrical needs installed in ballrooms and/or meeting

space will be charged at prevailing rates. Please contact

Encore, the Hotel’s exclusive provider for a current rate sheet.

Please note that there is a charge for all electrical use in our

meeting space.

EVENT SERVICES

Amenity stations, including filtered water, disposable

cups, pads, pencils are included on the credenza in

all breakout rooms complimentary. Meeting sets in

ballrooms will have portable amenity stations in the

rear of the room complimentary.

Placement of materials on chairs or tables in session

room: $1.00 per item, per chair/table.

Confetti Fee $500.00+

SHIPPING ADDRESS

For Production Load In/Out:

ATTN: Convention Services Loading Dock

Meeting Name:

5500 Sunseeker Way

Charlotte Harbor, FL 33980

FOOD & BEVERAGE CURRENT FEES

Sales Tax 7% at Resort and 7.5% at Aileron Golf Club

26% Service Charge (taxable)

$175.00 per Bartender, Butler, Chef/Attendant, Cashier

(up to 3 hours)

IT

Please note that there is an additional charge for IT use in our

Meeting Rooms. Please contact your Convention Services

Manager to discuss your needs.

PARKING RATES

Self Parking:

$4 per hour (up to 6 hours - then daily max of $25)

$25 per day

Valet Parking:

Day Valet: $16 (8 hours max)

Overnight Valet: $32 per day

NOTE: Parking rates include tax and in-and-out privileges.

PYROS-HAZORS

Security Officers are required for override of the fire

suppression system, to include rehearsals.

$72.00 per hour per Officer

(w ith 14 days advance notice prior to event)

$82.00 per hour per Officer

(within 14 days of event)

NOTE: There is a 4-hour minimum on all officers. A facilities

fee of 7% and applicable taxes will be added to all rates.

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Made with Publuu - flipbook maker