EVENT MANAGEMENT GUIDELINES
5500 Sunseeker Way • Charlotte Harbor, Florida 33980
sunseekerresorts.com
Event Management Guidelines | 2
TABLE OF CONTENTS
I. EXCLUSIVE SERVICES .............................. 3
Audio System/Lighting System ..............................................3
Audio Visual in Hotel Suites & Sleeping Rooms ....................3
Parcel Receiving....................................................................3
Minimum Staffing Requirements ...........................................3
Communication & Network Services .....................................3
Electrical Services .................................................................3
Food and Beverage ...............................................................3
Rigging Services....................................................................3
Safety and Security ...............................................................3
Spa ........................................................................................3
Tenting ...................................................................................3
II. LIFE SAFETY & FIRE CODE
REGULATIONS .............................................. 4
Cables ...................................................................................4
Capacities and Room Layout ................................................4
Elevators/Escalators ..............................................................4
Exit Doors ..............................................................................4
Fire Regulations and Life Safety ...........................................4
Flame Proofing ..................................................................... 4
Floor Plans ............................................................................4
Hazardous Materials..............................................................5
Haze/Fog/Smoke Machines ..................................................5
Open Flame ...........................................................................5
Pyrotechnics/Special Permits ................................................5
Smoking.................................................................................5
Unmanned Vehicles...............................................................5
III. FACILITY GUIDELINES ........................... 6
Air Walls ................................................................................6
Audible Levels .......................................................................6
Audio System ........................................................................6
Audio Visual/Production Move In and Move Out ...................6
Banner Hanging.....................................................................6
Carpet Protection...................................................................6
Catering Guarantees .............................................................6
Confetti and Balloon Drops....................................................6
III. FACILITY GUIDELINES (CONT.) ............ 7
Custodial Services .................................................................7
Damages ...............................................................................7
Décor Guidelines ...................................................................7
Helium Balloons.....................................................................7
Marshalling ............................................................................7
Material Handling Equipment and Lifts ..................................7
Meeting and Catering Specifications .....................................7
Meeting Inventory ..................................................................7
Meeting Room Rental ............................................................7
Outdoor Functions .................................................................7
Parking ..................................................................................8
Signage and Decorations ......................................................8
Staging ..................................................................................8
Storage ..................................................................................8
Guest Room Events ..............................................................8
Tape Removal........................................................................8
Weather Guidelines for Outdoor Functions ...........................8
IV. INSURANCE REQUIREMENTS.............. 9
Insurance Criteria ..................................................................9
Cooking Permit ......................................................................9
V. SERVICE RATES & INFORMATION ....... 10
Bell Services Assistance......................................................10
Bell Services – Guestroom Deliveries .................................10
Electrical ..............................................................................10
Event Services.....................................................................10
Shipping Address.................................................................10
Food & Beverage Current Fees...........................................10
IT .........................................................................................10
Parking Rates ......................................................................10
Pyros-Hazors .......................................................................10
Rigging/Banners ..................................................................11
Room Rental........................................................................11
Sleeping Room Tax .............................................................11
Tabletop Exhibits .................................................................11
Resort Fee Includes ............................................................11
Telecommunications ............................................................11
Safety and Security .............................................................11
Security Fees.......................................................................11
Inbound Shipping Instructions .............................................12
Outbound Shipping Instructions ..........................................13
Event Management Guidelines | 3
I. EXCLUSIVE SERVICES
AUDIO SYSTEM/LIGHTING SYSTEM
The Hotel reserves the exclusive right for Encore to make use
of the in-house audio system. If this system is to be utilized by
an outside vendor, Encore will provide the appropriate audio
equipment to interface with the Hotel’s permanent system, at
prevailing rates. Should an outside supplier require a patch
to the house sound system, the rental fee will be $180.00
per patch/ per room/ per day. Should the supplier not wish
to use the existing system, they must then provide the entire
audio package, complete with external sound, amplification,
microphones, and cables. The outside vendor must also provide
a list of all wireless frequencies to be used at the Hotel during
the event. It will be the sole responsibility of the outside vendor
to ensure these frequencies do not interfere with any in-house
AV components or resort systems (by changing if necessary).
Encore must approve the use of all RF and UHF frequencies to
be used at Sunseeker Resorts.
The Hotel reserves the exclusive right for Encore to make use
of the in-house lighting system. If this system is to be utilized
by an outside vendor, Encore will provide the appropriate
lighting equipment and labor to set the lighting with the Hotel’s
permanent system, at prevailing rates. Should an outside
supplier require access to the house lighting system, the rental
fee will be $330.00 per patch/ per room/ per day.
AUDIO VISUAL IN Hotel SUITES &
SLEEPING ROOMS
Encore retains exclusive rights to install and remove audio/
visual equipment within Hotel rooms and/or suites and
restaurants. For security purposes, outside vendors are not
permitted access to Hotel guest rooms or suites.
PARCEL SHIPPING & RECEIVING
The Hotel offers services for receiving and distributing
conference materials. Receiving of all conference-related
materials will be billed at the prevailing rate. Please contact
your Convention Services Manager for specific pricing and
customized package handling.
MINIMUM STAFFING REQUIREMENTS
1.
A representative from the Hotel’s Security department
must be present during all exhibit, production and
audio-visual move-in and move-out of Sunseeker Resort
convention space. Services will be billed at the prevailing
rate.
2.
An Encore Convention Supervisor must be present to
conduct a walk-through of any assigned exhibit and
production space prior to move-in (to review existing
damage) and directly after move-out (to review new
damages). Copies of the walk-through report must be
signed by the on-site decorator or production company
contact. Services will be billed at the prevailing rate.
COMMUNICATION & NETWORK SERVICES
The Hotel will exclusively provide all connectivity from the
demarcation to the facility for telephone and data requirements.
Encore will exclusively provide all connectivity for bandwidth
outside of the Hotel including Internet, VPN transport and dial
tone.
ELECTRICAL SERVICES
Electrical Technician is required to install all electrical needs.
Electrical requirements shall be communicated to your Encore
Sales Manager. Electrical services will be charged to the group
master account at the prevailing rates.
FOOD AND BEVERAGE
Due to liability and legal restrictions, no outside food or
beverages of any kind may be brought into the Hotel by the
customer, guests, exhibitors or other suppliers without approval.
The Hotel is the only licensed authority to sell and serve liquor
for consumption on the premises. Law requires persons to be a
minimum of 21 years of age to consume alcoholic beverages.
The Hotel reserves the right to refuse alcohol service to
anyone.
RIGGING SERVICES
The Hotel retains exclusive rights to all rigging services and
rigging equipment. All rigging must be installed and supervised
by Encore, our exclusive, in-house rigging provider, and
includes labor, truss, motors, chain hoists and associated
hardware (span sets, steels, shackles, etc.). Encore is also our
preferred provider of carpet protection (Poly Tak), production
staging and stadium-style riser seating.
SAFETY AND SECURITY
Sunseeker Resort’s Department of Safety and Security is the
exclusive provider of all security required by the Hotel and for
all security requests.
NOTE: Security is required for all load-ins and load-outs at all
Hotel points.
SPA
LORELEI, the Hotel’s in-house spa is exclusive to all massage
chair, treatment and salon services. Services are available
for hire within event space, contact your Convention Services
Manager for more information.
TENTING
Group is responsible for all permitting and charges, to include
any necessary service tents. Group will work with approved
exclusive vendors provided by the Convention Services or
Catering team for tenting recommendations.
Event Management Guidelines | 4
II. LIFE SAFETY & FIRE CODE REGULATIONS
CABLES
Cables cannot cross doorways, aisles or walkways. All cable
placement and pathways must be approved by the Hotel prior
to installation.
CAPACITIES AND ROOM LAYOUT
Listed capacities of all meeting rooms and event spaces must
be strictly adhered to. All room sets must comply with federal,
state, and local safety codes.
ELEVATORS/ESCALATORS
Equipment and freight may only be transported via the freight
elevators. Hotel personnel will supervise the use of freight
elevators. Passenger elevators and escalators are for guest
use only.
EXIT DOORS
At no time shall an exit door be chain locked, blocked, tied
open or obstructed in any way. This includes placement of
signage, screens, vehicles, barricades, storage, tables, carts,
curtain walls or other convention related materials that may
impede the path of egress from an exit door.
FIRE REGULATIONS AND LIFE SAFETY
Compliance with all federal, state, and local fire and building
codes is required for all group activity. All emergency
equipment, exits, aisles and walkways must remain
unobstructed. Curtains, drapes or decorations shall not
visually or physically obstruct exit doors, exit signs, fire
alarms, audio/visual devices, hose connection cabinets,
standpipes, fire extinguishers or fire extinguisher cabinets,
or other life safety equipment at any time. If the permanent
exit signs are obstructed from view, additional temporary exit
signs shall be provided indicating the route to the exit door.
Exit paths shall remain clear of obstructions. This includes the
service corridor and pre-function areas.
A minimum of eight feet is required to be clear in the service
corridor to all exit stairways at all times. The pre-function area
shall have a minimum of one half (1/2) of the floor space clear
with a clear path of travel to all exits.
Special permits are required for events or exhibits that involve
pyrotechnics, cooking, covered or multi-level exhibits or other
potentially hazardous situations (e.g., vehicles, open flame
use or demonstration of equipment using liquid fuel inside of
building). Permit information can be obtained through your
Convention Services Manager.
FLAME PROOFING
All materials used in the meeting space must be non-flammable
or flame retardant. A certificate of flame proofing is required for
tents, awning, drapes and all decorations.
FLOOR PLANS
Exhibit and production floor plans must be submitted a
minimum of thirty (30) days prior to event for approval and
permitting by Charlotte County Fire Department. The plans
shall include:
1.
Layout of exhibits, seating/table arrangements, staging,
and audio visual as well as use of building
2.
Exits: mark egress aisles and exit doors
3.
All temporary curtain walls
4.
Fire Extinguisher Equipment: size, location and type
5.
Dates: move-in, move-out and times open to the public
6.
Contacts: names and telephone numbers of all contact
persons
7.
Any structure constructed inside of building: detailed
plans must be submitted 15 working days prior to event
8.
Vehicles: type and number with diagram of placement
NOTE: Any object (projector, riser) that extends into an
aisle will require appropriate removal of seating around it to
maintain appropriate path width. Eight feet minimum aisle
required between front row and stage or confidence monitors.
Seating will be staged in the ballrooms for the incoming set.
Rooms are not able to be “clean and clear” for production
setup.
Event Management Guidelines | 5
II. LIFE SAFETY & FIRE CODE REGULATIONS
HAZARDOUS MATERIALS
The group is responsible for removal of hazardous waste
and must comply with all federal, state, and local regulations
regarding the handling and disposal of materials. Hazardous
waste includes materials that are toxic, corrosive, reactive,
ignitable or biohazard. A Material Safety Data Sheet (MSDS)
must be provided. Approval from Hotel’s Safety and Security
Team is required prior to bringing any hazardous materials
into resort.
HAZE/FOG/SMOKE MACHINES
The use of haze or smoke/fog machines must be approved
through your Convention Services Manager. Fire watch is
required for all times when the haze/fog or smoke machines
are used, including rehearsals. Fire watch personnel will be
arranged through your Convention Services Manager and the
Hotel’s Security department at the prevailing rate. A schedule
of rehearsal and show times must be submitted no later than
three (3) weeks in advance. Only water-based machines are
permitted.
OPEN FLAME
Candles are permitted on tables if securely supported on
a non-combustible base. Candle flames must be protected
using a votive holder or other non-combustible containers, and
flame must be 2 inches below the top of the candle holder.
PYROTECHNICS/SPECIAL PERMITS
Special permits are required for events or exhibits that involve
pyrotechnics or other potentially hazardous situations
(e.g. vehicles, open flames). Permit information can be
obtained through your Convention Services Manager. A fire
watch personnel is required during pyrotechnics rehearsals
and events. Fire watch personnel must be arranged through
your Convention Services Manager and will be billed to the
group master account at the prevailing rate.
NOTE: Minimum fireworks safety standards - The code
for fireworks displays shall not govern the display of any
fireworks on private, residential property and shall not govern
the display of those items included under s.791.01(4)(b) and
(C) and authorized for sale thereunder.
SMOKING
The Sunseeker Resort is a smoke-free environment. Smoking
is only permitted outside in designated areas.
UNMANNED VEHICLES
Segway scooters (at walking speed only) are permitted in
public areas of the Hotel only when the operator represents
that the equipment is a mobility assistance device for a
disability condition. Other operators without reported disability
should be advised that the equipment is not accepted for use
in the public areas, including meeting space. Use of a Segway
may be excluded in areas that are relatively high foot traffic
venues.
Event Management Guidelines | 6
III. FACILITY GUIDELINES
AIR WALLS
Air walls in the meeting rooms and ballrooms are to be moved
by Hotel staff only. No rigging, hanging, taping or affixing
items to the airwalls or their tracks.
AUDIBLE LEVELS
The Hotel reserves the right to limit sound levels to maintain
a comfortable meeting environment for all guests. All audio
and performance-based sound checks must be coordinated in
advance through your Convention Services Manager.
AUDIO SYSTEM
The Hotel’s permanent audio system shall be accessed,
operated, and maintained exclusively by the Hotel. Outside
companies are permitted to interface equipment with the
Hotel’s permanent systems exclusively under the supervision
of the in-house Audio-Visual provider, Encore. Patching fees
will be assessed at the prevailing rate. Encore must provide
an on-site technician when outside companies require access
to the ballroom house PA system or lighting system. Charges
are posted at an hourly rate.
AUDIO VISUAL/PRODUCTION
MOVE IN & MOVE OUT
During all move-in and move-out hours utilizing Hotel
docks, a representative from the Hotel’s Safety and Security
department must be present. Encore Convention Supervisor
must be present in the event space during these times.
BANNER HANGING
Sunseeker Resort does not allow display of any promotional
materials such as, but not limited to: handbills, flyers, posters,
banners, stickers, etc. These items may not be displayed in
hallways, room corridors. All requests for display of official
banners and/or signs must be coordinated in advance through
your Convention Services Manager. Any signs or banners
hung will be subject to rigging costs from the Hotel’s preferred
Audio-Visual provider, Encore. Check with Convention
Services for branding fees.
CARPET PROTECTION
All carpeted areas must be protected in advance of move-in
and move-out. Areas requiring protection include, but are
not limited to, thresholds, storage rooms, production areas,
audio visual storage room, etc. Carpet protection is required
under all production stages as well as the backstage area.
When rolling road cases or any equipment across carpeted
floors, Poly Tak must be applied in the area being traversed
in order to prevent damage to the carpet. Lifts must remain
on Poly Tak at all times while on carpeted surfaces. Damage
repair costs caused by lifts or other equipment will be the
responsibility of the contractor.
CATERING GUARANTEES
Fourteen (14) business days prior to function date:
○
The Hotel requires the customer to submit an expected
(exp) number of guests for each scheduled event.
The expected (exp) number of guests is reflected on
the banquet event order. Should the expected (exp)
number fluctuate by more than 5% thereafter, the Hotel
reserves the right to increase per person pricing for
those attendees by an additional 20%.
Three (3) business days prior to function date:
○
The final guaranteed (gtd) number of guests must
be submitted by 9 am EST. The guarantee (gtd) is
reflected on the banquet event order. If the guarantee
(gtd) is not received by the cutoff date and time,
the Hotel will default to the expected (exp) number
provided during the planning process or as stated
above.
○
The guarantee (gtd) becomes the minimum number
of guests used in calculating food preparation and
staffing needs. Should the actual number of guests in
attendance of the event exceed the guarantee (gtd),
the customer will be charged for that number of total
serviced guests.
CONFETTI AND BALLOON DROPS
The use of confetti and balloon drops must be approved in
advance through your Convention Services Manager and
is subject to a clean-up charge of + $1000.00 per instance.
Mylar or metallic confetti is not allowed.
Event Management Guidelines | 7
III. FACILITY GUIDELINES
CUSTODIAL SERVICES AND WASTE
REMOVAL
The Hotel provides, at no charge, custodial services for
all public areas, restrooms and meeting rooms. The group
is responsible for all show-related waste removal in any
ballroom, meeting room or public space. This includes, but
is not limited to, bulk trash, production and staging-related
waste to include Poly Tak and Visqueen, exhibitor waste and
adhesive products. Dumpsters can be arranged through your
Convention Services Manager, at the prevailing rate. It is the
responsibility of the production company/general contractor
to return the assigned space to move-in condition. All debris
must be removed from the meeting space and loading dock
area. Post-show cleanup is the decorator/production crew/
freight mover’s responsibility including: spot scraping tape
marks, sweeping, spot mopping spills on the floors and all
trash removal. Bulk materials not removed by the group will
be removed by Hotel staff and billed at the prevailing rate.
DAMAGES
Damages to the Hotel as a result of group activity will be
subject to a repair charge. A scheduled walk-through must be
arranged through your Convention Services Manager prior to
move-in and after move-out to assess condition.
DÉCOR GUIDELINES
Any event design proposals and diagrams must be copied
to the Convention Services Manager no later than thirty (30)
days prior to the event. All final items being provided by
outside sources (e.g. centerpieces, entertainment and foliage)
must be identified and copied to the Conference Department
no later than 21 business days prior to the event. All power
requirements for these functions are due to Encore no later
than 21 business days prior to the event and will be charged
at prevailing rates.
HELIUM BALLOONS
Secured helium Balloons are permitted in the meetings
space with prior approval through your Convention Services
Manager. Helium Balloons may not be used as giveaways.
Helium tanks must be removed from the building daily.
Storage of tanks within the building is not permitted. Helium
tanks must be secured to a column while inside the building.
Balloon retrieval fees may be assessed in cases where
rigging labor is required.
MARSHALLING
Marshalling facilities are not available at the Hotel property
and access is the responsibility of group, general services
contractor or production company.
MATERIAL HANDLING EQUIPMENT & LIFTS
The Hotel preferred vendor for lift rentals is Encore…If a lift
rental is required for an outside vendor, the outside vendor
must sign a waiver releasing all liability from Encore and
Sunseeker and must provide proof of certification to operate
the lift. Additionally, Encore can provide a certified lift operator,
at prevailing rates.
MEETING AND CATERING
SPECIFICATIONS
Timely receipt of meeting and catering specifications is vitally
important to the success of group programs. Final program
and specifications should be submitted to your Convention
Services Manager no later than 45 days (or contracted time)
prior to the start of the program.
MEETING INVENTORY
Meeting equipment (e.g. tables, chairs, risers, easels, etc.)
is provided within the limits of Hotel inventory. Equipment
requirements exceeding Hotel inventory is the responsibility of
the group. The Hotel does not provide production staging.
Group requirements for staging may be arranged through
your Convention Services Manager at the prevailing rate.
Schoolroom, conference, u-shape and hollow square setups
are linenless tables.
MEETING ROOM RENTAL
Additional meeting rooms in excess of contracted meeting
space will be billed at the prevailing rate. The Hotel does not
guarantee additional space will be available but will make
every effort to obtain space if a request is made. All room
rental fees are subject to prevailing service charge and
applicable taxes.
OUTDOOR FUNCTIONS
All outdoor catered food & beverage will be served using non-
breakable plates and drinkware. Glass beverage containers
are prohibited during outdoor functions. Plated meal functions
cannot be held in outdoor spaces. Entertainment will be
permitted for outdoor functions, and specialized outdoor
equipment and staging will be the responsibility of the Group
or Entertainment. All outdoor functions and events must
conclude by 10:00 PM.
Event Management Guidelines | 8
III. FACILITY GUIDELINES
PARKING
All parking (self and valet) is billed at the prevailing rates.
Self-parking fees do not include in/out privileges for day guests.
SIGNAGE AND DECORATIONS
Sunseeker Resort reserves the right to approve all signage,
staging, props, and décor. Signs, banners, or posters are not
to be taped, stapled, nailed or affixed in any other manner
to the walls or columns in the Hotel or meetings space, nor
should they obstruct permanent Hotel signage from view.
Sunseeker Resort reserves the right to prohibit the erection
of props or free-standing display items in the Hotel, meeting
space and other public areas.
STAGING
The Hotel does not provide production staging over 12’ x 26’.
Group requirements for staging may be arranged through
your Convention Services Manager at the prevailing rate.
STORAGE
Hotel public areas and service hallways cannot be used for
storage of supplies or equipment by guests or contractors.
Service hallways and service areas are to be kept clear of
all empty crates and cases. Empties are to be placed back
on trucks. Storage of empty wooden crates, combustible
materials, pallets, cardboard, etc. inside the Hotel and
convention center is not permitted.
GUEST ROOM EVENTS
Removal of guest room furnishings is not permitted for those
instances when meetings are held in suites and/or guest
rooms unless prior arrangements have been made. The Hotel
will augment existing furnishings with meeting room inventory
(e.g., tables and chairs) with 14 days advance notice. Labor
rates for placement of meeting room inventory will apply.
Contact your Convention Services Manager for specific pricing.
TAPE REMOVAL
Gaffer’s tape is the only approved tape for the meeting
space. Tape must be approved by the Production Coordinator
Convention Services Manager prior to installation. The group
is responsible for the removal of all tape and its residue
from the meeting space and carpeted surfaces. The cost
of cleaning and/or repair to any surface in the Hotel will be
charged to the group at the prevailing rate.
WEATHER GUIDELINES FOR
OUTDOOR FUNCTIONS
For evening functions, Sunseeker Resort will decide by noon
on the day of your function whether the function will be held
inside or outside.
For daytime functions, Sunseeker Resort will decide by
5:00 PM on the day prior. Should there be a report of 30
percent or more chance of precipitation in the area, the
scheduled function will take place in the designated backup
location. Temperatures below 60 degrees Fahrenheit
and/or wind gusts in excess of 20 mph shall also be cause to
hold the function indoors. In all cases, the Hotel reserves the
right to make the final decision of lightning storms or severe
weather conditions that are expected in the vicinity that may
endanger the safety of guests or team members.
Event Management Guidelines | 9
IV. INSURANCE REQUIREMENTS
INSURANCE CRITERIA
At all times during the term, Group shall carry and maintain
in full force and effect, at his sole expense, the following
insurance policies with insurance companies reasonably
acceptable to the Hotel and approved to do business in the
State of Florida. In accordance with the signed contract,
Group shall provide an insurance certificate naming the
Hotel as an additional insured and evidencing the insurance
coverage described below:
○
Commercial General Liability (per occurrence) $1,000,000
○
Commercial General Liability (aggregate) $2,000,000
○
Employer’s Liability (each accident) $500,000
○
Automobile Liability (each accident) $1,000,000
Additional Insured:
Sunseeker Florida, Inc., a Florida corporation
Waiver of Subrogation in favor of:
Sunseeker Florida, Inc., a Florida corporation
Certificate Holder:
Sunseeker Resort
Attn: XYZ
5500 Sunseeker Way
Charlotte Harbor, FL 33980
NOTE: Any activities deemed as high risk will require
additional/increased coverage amounts.
COOKING PERMIT
A Cooking Permit must be completed before any cooking
activity is permitted within the meetings space. A 3A40 B.C.
fire extinguisher must be in the booth, within 30 inches
of each cooking device. Compliance with all local Health
Department rules and regulations is required. Cleaning of
equipment is not permitted in Hotel restrooms. Clean up
arrangements must be coordinated in advance through show
management. No grease laden vapor is permitted.
No open flame cooking methods or commercial deep fryers
are permitted.
All contractors hired by the group to provide labor and/or services are required to submit to your Convention Services Manager
a copy of the insurance certificate to include the criteria outlined below. Those companies would include, but are not limited to:
General Contractors, Production Companies, Audio Visual Companies, Destination Management Services, Staffing Providers,
Pyrotechnic Services, etc.
For additional information, please contact your Convention Services Manager.
Event Management Guidelines | 10
V. SERVICE RATES & INFORMATION
BELL SERVICE ASSISTANCE
○
$8.00 per room - Inbound Baggage Drop
○
$8.00 per room - Outbound Baggage Pull
○
$30.00 per cart per trip to or from meeting space
○
$60.00+ per hour per bellman for luggage storage
BELL SERVICE – GUESTROOM DELIVERIES
○
$6.00 per Item (non-personalized)
•
$1.00 each additional item (non-personalized)
○
$10.00 per item
(name/guestroom specific/personalized)
The above prices are subject to change. Please contact your
Convention Services Manager to confirm current pricing.
ELECTRICAL
Any electrical needs installed in ballrooms and/or meeting
space will be charged at prevailing rates. Please contact
Encore, the Hotel’s exclusive provider for a current rate sheet.
Please note that there is a charge for all electrical use in our
meeting space.
EVENT SERVICES
○
Amenity stations, including filtered water, disposable
cups, pads, pencils are included on the credenza in
all breakout rooms complimentary. Meeting sets in
ballrooms will have portable amenity stations in the
rear of the room complimentary.
○
Placement of materials on chairs or tables in session
room: $1.00 per item, per chair/table.
○
Confetti Fee $500.00+
SHIPPING ADDRESS
For Production Load In/Out:
ATTN: Convention Services Loading Dock
Meeting Name:
5500 Sunseeker Way
Charlotte Harbor, FL 33980
FOOD & BEVERAGE CURRENT FEES
○
Sales Tax 7% at Resort and 7.5% at Aileron Golf Club
○
26% Service Charge (taxable)
○
$175.00 per Bartender, Butler, Chef/Attendant, Cashier
(up to 3 hours)
IT
Please note that there is an additional charge for IT use in our
Meeting Rooms. Please contact your Convention Services
Manager to discuss your needs.
PARKING RATES
Self Parking:
○
$4 per hour (up to 6 hours - then daily max of $25)
○
$25 per day
Valet Parking:
○
Day Valet: $16 (8 hours max)
○
Overnight Valet: $32 per day
NOTE: Parking rates include tax and in-and-out privileges.
PYROS-HAZORS
Security Officers are required for override of the fire
suppression system, to include rehearsals.
○
$72.00 per hour per Officer
(w ith 14 days advance notice prior to event)
○
$82.00 per hour per Officer
(within 14 days of event)
NOTE: There is a 4-hour minimum on all officers. A facilities
fee of 7% and applicable taxes will be added to all rates.