lytx.com
How Fleets Use Video
Telematics to Reduce
Incidents and Costs
Every day, �eet operators focus on protecting people
while driving safe, e�cient, and pro�table operations.
Yet as the industry gets more competitive and complex,
this goal is getting harder to achieve. Advanced video
telematics systems o�er a powerful solution. By
leveraging this technology, �eets can proactively identify
and mitigate risks, ensuring compliance with safety
regulations while reducing overall costs.
INCREASING RISKS & INSURANCE CHALLENGES
For �eets today, the case for safety and e�ciency has
never been stronger. Even a single incident can put both
lives and the business’s future at stake.
Fleets are facing a growing risk of incidents due to high
tra�c density. Drivers must navigate congested urban
areas and multi-layered transport networks as roadway
tra�c surges worldwide. Driver fatigue and shortages,
as well as the complexities of cross-border transport,
further increase risk on the roads.
In 2023, 20,400 people lost their
lives in road crashes across the EU.
This falls short of the 4.5% annual
reduction required by the EU.1
When things go wrong, the costs can be expensive.
While incident rates may be slightly down across the
industry, repair and insurance costs have increased.
For example, as European �eets increasingly transition
to electric vehicles (EVs), repairing and insuring these
assets is more expensive compared to vehicles with
internal combustion engines (ICE) due to the specialised
components involved. Insurance premiums are also
skyrocketing to accommodate the rising cost of claims.
Plus, �eets shoulder the administrative burden of meeting
di�erent insurance requirements and regulations across
the U.K. and European Union (EU) Member States.
The EU has put road safety and environmental
sustainability at the core of recent mobility policy initiatives,
which means �eets must navigate an increasingly strict
regulatory environment while also learning how to mitigate
the current risks on the road to control the costs of
insurance and other operational line items.
In 2023, not wearing a seat belt
was the U.K.’s top unsafe driving
behaviour—raising risk as near
collisions ranked second and third.2
THE ESSENTIAL ROLE OF VIDEO TELEMATICS
In the road transport industry, intelligent telematics
systems have been developing for over 25 years.
Some applications, such as on-board navigation, are
now commonplace, yet the adoption of modern video
telematics systems has become increasingly essential for
commercial vehicle operators in the EU.
Successfully and safely deploying continual, multi-
region services often depends on the implementation of
video telematics technology. By combining data insights
and video footage, these systems give �eet managers
the tools to navigate complex operations, including
cross-border logistics. Video is essential for monitoring
compliance, vehicle performance, and road conditions in
real time—critical factors when operating across di�erent
regions with varying regulations (including those for
privacy and security) and road environments.
A key feature of advanced video telematics is real-time*
monitoring and insights. Using dash cams powered
by machine vision and arti�cial intelligence (MV+AI)†,
alongside sensors, such as GPS receivers, tachographs,
engine control modules (ECM), and accelerometers,
these systems monitor driving behaviour, vehicle
performance, and road conditions.
This real-time monitoring helps managers proactively
address risk and identify unsafe behaviors before they
lead to incidents. The technology helps ensure all this
can be accomplished while helping to address driver
privacy concerns—features like in-cab recording can
turned o� when needed—and autonomy.
KEY ADVANTAGES OF ADVANCED
VIDEO TELEMATICS INCLUDE:
• Optimised Routes: Utilise GPS and
real-time tra�c data to reduce fuel
consumption and travel time.
• Driving Performance Monitoring:
Identify and address risky driving
behaviours to help ensure compliance
with safety standards.
• Conceal Features: Blur vehicle license
plates, as well as faces of drivers,
passengers, and passersby on media
�les that are stored in the cloud to limit
access to personal information.
• Proactive Safety Monitoring: Real-time,
in-cab alerts† notify drivers of unsafe
behaviours like speeding, harsh braking,
or distracted driving, allowing for
immediate corrections.
• Comprehensive Safety Insights: Analyse
data trends to better understand driver
performance and �eet risk.
• Accident Resolution: Video footage
can help reconstruct accidents, helping
to speed up accident resolution and
protect �eets from false claims.
INSURANCE BENEFITS OF IMPLEMENTING
VIDEO TELEMATICS
Commercial insurers assess risks for road transport
�eets using a combination of methodologies and
data-driven tools that include both generalised risk
frameworks and �eet-speci�c factors. To get the best
coverage at the lowest premiums, �eets should show
evidence of:needed—and autonomy.
•
Integration with advanced safety systems (some
insurers require this)
•
Incident prevention strategies and solutions, such
as video dashcams powered by MV+AI
•
Fleet and driver performance, including
compliance with safety regulations and training
e�ectiveness
•
Safety metrics, such as incident rates, risky driving
behaviour rates, claim costs, vehicle kilometres
travelled, etc.
•
Maintenance records and processes
Road transport �eets can leverage the data and
insights from their video telematics systems to
demonstrate to insurers they �t a lower risk pro�le and
are continuously strengthening safety.
VIDEO TELEMATICS
SUCCESS STORIES
Flogas reduced the frequency of unsafe
events by 25% and collisions by 43% using
video telematics and the Lytx® Driver Safety
Programme. The company also estimates a
5% savings on fuel through the Driver Safety
Programme, which is signi�cant for a business
that spends £5 million on fuel annually.
Learn more
With video telematics, Ensign Bus reduced
collisions by 33% and near misses by 76%.
The company was able to eradicate 75-80%
of the unsafe behaviours that a�ected its
insurance rates, which led to insurers giving
Ensign signi�cantly more favourable terms.
Learn more
National Grid saw a whopping 94%
decrease in collisions and 84% decrease
in avoidable near collisions with the
introduction of video telematics and the Lytx
Driver Safety Programme. The company
deployed a custom safety dashboard to
ensure continuous improvement.
Learn more
HOW TO CHOOSE THE RIGHT VIDEO
TELEMATICS VENDOR
Selecting the best video telematics solution for your
�eet requires a thoughtful evaluation of vendors and
foresight into what’s needed for a strategic rollout.
Here are our recommended steps to ensure you
choose wisely:
1. Evaluate Fleet Needs
Create a priority list of what a video telematics solution
should o�er and what challenges your �eet needs to
solve. For example, complying with EU regulations,
reducing incidents, and improving driver safety could
all be priorities.
Telematics Vendor Checklist
2. Understand U.K. and EU Regulations‡
EU road transport laws are complex and evolving.
Be sure any telematics system you assess can
accommodate U.K. and EU mandates like:
• Driver Hours and Tachographs: EU regulations
mandate limits on driving hours and rest periods
(e.g., Regulation (EC) No 561/20063). The U.K. has
similar mandates, including implementation dates
for the smart tachograph 2.4 Video telematics can
complement tachograph data by monitoring driver
behaviour and ensuring compliance.
• GDPR Compliance: The implementation of video
systems must comply with the EU General Data
Protection Regulation (GDPR), ensuring data is
collected, stored, and processed lawfully.
• Safety Permits (London): Heavy goods vehicles (HGVs)
must obtain a safety permit before operating in most of
Greater London. The Progressive Safe System is also
required for zero, one and two star-rated HGVs.
3. Narrow Your Options
Focus on vendors that o�er video telematics systems
with comprehensive features, scalability, and
customisation options. This includes:
• Hardware: Cameras (road-facing and driver-facing)
capable of recording, night vision, and wide-angle
coverage
• Integrations: Integrations with GPS, ADAS, and
tachograph systems to provide a comprehensive
compliance and monitoring tool (Ideally, �nd a platform
with an open API that’s �exible and con�gurable, so it
can be built out to meet your �eet’s speci�c needs.)
• MV+AI: Video-powered telematics with MV+AI to
detect risky behaviours (e.g., distraction, speeding) and
generate reports for compliance and training
• Driver Safety: Systems with real-time* behaviour
monitoring and integrated coaching work�ows to
improve driving skills
4. Implement Training Programs
Once you’ve made your choice, prepare everyone to
use the technology to its fullest potential. Ensure team
members are trained to understand and utilise the
video telematics system before, during, and after it’s
implemented. For example:
• Drivers: Fleet operators train drivers on using video
telematics, highlighting how the system supports
safety and compliance rather than serving as a punitive
measure. Be sure to showcase functionality and
examples of how driver privacy is addressed.
• Stakeholders: Managers, unions, and stakeholders
are involved in discussions to address concerns,
particularly regarding driver discipline.
5. Monitor and Adapt
Continually monitor performance and adapt strategies
to get the most out of your video telematics system.
This includes reporting regularly on safety and
compliance goals, consistently evolving safety and
e�ciency metrics, and taking advantage of new
features as they are introduced in the system.
6. Manage Data Properly
As your �eet increases its reliance on the video
telematics system, be sure the volumes of data you
collect and leverage are managed properly.
• GDPR Alignment
Collect and process only data necessary for speci�ed
purposes, with encrypted storage, and access controls.
• Retention Policies
Establish clear retention policies to avoid
unnecessary storage of data and ensure deletion
after prede�ned periods.
© 2025 Lytx, Inc. All Rights Reserved. 0525-400-110 D4
1 20,400 lives lost in EU road crashes last year
2 2024 State of the Data Report
3 Regulation (EC) No 561/2006
4 Approved tachograph centre special notice 01-23
5 Direct Vision Standard and HGV Safety Permit Scheme
†The MV+AI technology is a driver aid only. Drivers should never wait for a warning before taking measures to
avoid an accident. The MV+AI distraction detection and alerting technology does not collect, store or use any
biometric identi�ers or biometric information (e.g., scans of facial geometry) to detect distracted driving
behaviours. See www.lytx.com/legal/driver-information.
* Subject to available cellular network coverage.
‡ This is for informational purposes only and is not intended to convey legal opinion or advice.
With the right video
telematics solution, �eets
can achieve signi�cant
improvements in safety and
substantial reductions in costs,
paving the way for a more
secure and e�cient future.
Book a Demo
See how Lytx’s solutions can
transform your �eet’s safety.